Tag Archives: time management

12 Reasons To Stop Multitasking


See on Scoop.itGlobal Leaders or See on www.huffingtonpost.com

By Amanda MacMillan We all do it: Texting while walking, sending emails during meetings, chatting on the phone while cooking dinner.

Anne Egros‘s insight:

The slides in the article are very good examples that should make you think about re-designing your life and your work if you feel constantly distracted and have your energy consumed by doing different things simultaneously. 

University of California, San Francisco last 2011 declares, “Researchers know that multitasking negatively impacts working memory in both young and older adults”

More than 15 years ago, Steven Covey already identified the problem and gave us a method to focus on doing most important tasks to reach our true goals in his books: THE 7 HABITS OF HIGHLY EFFECTIVE PEOPLE  (HABIT 3: PUT FIRST THINGS FIRST) and FIRST THINGS FIRST.

I have summarized the Covey’s books in the following article:

Getting A Balanced Life in Only Two Steps

See on www.huffingtonpost.com

Best New Year’s Resolution?


See on Scoop.itGlobal Leaders

Rock Pebbles Sand

Anne Egros‘s insight:

 Do you remember the story of the jar to be filled with rocks, pebbles and sand ?  What will you put first if rocks represents the most important things in your life ?

Read this brilliant article from the author of “Good to Great” Jim Collins :

Instead of making a “To Do List” why don’t you start making more time and space in your life ?

Start making A ‘Stop Doing’ List !

I remember when I started reading the “7 Habits Of Highly Effective People” From Steven Covey. It was suggested you start defining what would you like to be remembered for when you will die. Who will be at your funerals ? What people would say ?  It’s a variant of the famous question: what would you do or stop doing if you will only have 6 months or 10 years to live ?

How about you? Do you take time to stop, think, reflect and listen to your inner voice telling you what really matters in your life ?

See on www.jimcollins.com

How to have an efficient day in 5 simple steps ?


Resolution - better time management

I feel it becomes harder and harder everyday to stay focused and make important things done.

We may have set SMART goals, planned a careful strategy and have a to do list ready, yet we have so many temptations that keep us away from what we really want to achieve during the day that before we know it we spend hours responding to emails, or surfing the internet , got distracted by colleagues walking by our desk or text messages on our smart phones.

Here five simple steps to keep control over your day and your time:

1-Keep a “to do notebook” :  write things to do with a due date and a priority (you can use Steven Covey’s Priority Quadrant from his book ‘First Things First’ )

2-Select  things that help you reach your goals : when you have finished your day take a look at your notes in the “to do notebook” and select 3 urgent things with short dead lines and 2 important tasks (things that help you reach your long-term goals)

3-Make a list of thing to do for the next day. Spend 10 minutes maximum after you turned off your computer and other mobile devices to write what you want to accomplish, Use your calendar (for example Google Calendar can be shared on all your mobile devices or Outlook) and schedule the time it takes to have each thing done, Be realistic about time it takes  and put the harder tasks at the beginning of the day.

4-Do one thing at a time: Before turning on your computer in the morning, close your office or go to a place you know you won’t be distracted, Take a look at your  calendar and start working. Every hour stop and look at what you have accomplished, adjust your schedule if necessary to make the next hour productive.

5-Review: At the end of the day look at what you were able to accomplish and things you weren’t able to finish on time. Analyse what can be done differently to make you more efficient the next day and start over.

7 Time-Proven Strategies for Dealing With Information Overload


See on Scoop.itGlobal Leaders

Information overload is nothing new, but it is getting far worse. Here are 7 time-proven strategies to keeping your head above the information tide.

A prominent researcher writes “information overload is a problem of the times.” What’s causing that overload?

“At present in the world there are about 55,000 scientific journals publishing about 1,200,000 articles a year. Also about 60,000 books and 100,000 other research reports are issued annually . The sheer physical bulk of scientific and technical publications appearing in the United States has doubled approximately every 20 years since 1800.”

.” It’s a challenge we can’t ignore, since information has become such a central part of our personal and professional lives. And because overload leads to performance degradation, stress, and depression, it is imperative we find effective ways to cope.

What can we do to deal with the information tide? Miller in his 1962 study provides some extremely effective strategies for dealing with overload; strategies that in some cases work just as well today as they did in the 1960s. Here are Miller’s seven strategies for dealing with information overload, updated for the times:

1. Omission – The concept is simple: you can’t consume everything, so just ignore some. This is a bit dangerous since some of the omitted information might be the most critical. Imagine that the email you ignored was the one where your most important client alerts you to a new opportunity.

2. Error – Respond to information without giving due consideration. While a seemingly poor strategy, this is more common than you might think; I mean, who hasn’t reacted to an email, report, or telephone call without thinking through all the consequences because of time constraints or lack of attention?

3. Queuing – Putting information aside until there is time catch up later. An example is processing email early in the morning, before the business day begins, or reading important reports late at night.

4. Filtering – This is similar to omission except filtering employs a priority scheme for processing some information while ignoring others. Automated tools are particularly well suited to help filter information. Recommendation engines, search tools, email Inbox rule engines and Tivo are all good examples of tools that can help filter and prioritize information.

5. Employing multiple/parallel channels – Doling out information processing tasks; for example, assigning the tracking of Twitter feeds to one person and blog coverage to another person on your team.

6. Approximation – Processing information with limited precision. Skimming is an example of approximation. Like omission and error, you can process more information by approximating, but you run the risk of making critical mistakes

7. Escaping from the task – Making this someone else’s problem. While it sounds irresponsible, admitting you can’t ‘do it all’ and giving an assignment to someone else is sometimes the best strategy of all.

Over the years, self-help and management guidebooks have dedicated significant attention to queuing, employing multiple channels and approximation as ways of improving information processing. More recently, filtering has received more attention. There are now a host of digital filtering technologies to make our lives easier; some examples include search tools, RSS alerts, email filters, social media analysis tools, and web analytics. Another exciting new area for dealing with information overload are tools that prioritize information through context analysis. This is a fascinating area that is in its infancy. I will come back to that in a future post.

A final note: If you didn’t get the gist of this post, you can always skim it again or come back to it later…just don’t assign it to someone else to read.

Author David Lavenda is a high-tech product strategy and marketing executive. He also does academic research on information overload in organizations and is an international scholar for the Society for the History of Technology. He tweets from @dlavenda.

See on www.fastcompany.com

Are You In Control Of How You Spend Your Time ?


Are You In Control Of How You Spend Your Time ?

1-What have you done since you read this article ?

2-What tips did you find useful ?

3-What other strategies did you use ?

Examples of what I did for saving time for my business:

I tracked my time on Social Media Platforms and concluded:

#1: I spent too much time learning about Facebook pages and other social media tools in details, now I know more than enough to be able to make a distinction between what works and what don’t  and more importantly I have now in my network a bunch of very good social media experts and online marketing professionals I trust whom I can use for myself or recommend to my friends and clients.                             

#2: Time zones and geography: To be effective I have to post when my clients are active on the Internet. I learned how to use some automatic tools that post for me when I sleep on Twitter for example but it was not really efficient. I also dug deep into cultural preferences and clearly saw that Facebook was not used for business in most of my target countries but used for casual family and friends contacts.

#3: Linkedin authorize you to follow 50 groups (and more if you use sub-groups), I found this is way too many, so I just kept the groups but stopped all the notifications by email. That way I don’t have too much distractions in my inbox. I also leave some groups and join others based on my interests at a specific moment. 

#4: Use Email Filters and Folders. I try to automatically put incoming emails in folders by topics or people. I have one  for all notifications from Facebook, one for Twitter and one for each client or important people, one for blogs and newsletters I follow etc..

#5: I started to use Scoop-it a magazine-like curation tool that help me keep interesting articles that stay there so I can search certain topics and save me time when I need to write an article or a blog. It is better than Twitter for that purpose.

#6:Un-following  people on Twitter:  I am using “ ManageFlitter to eliminate accounts I followed in the past that are no longer active and I want to focus on people who share my interests.

                                                                                                                                               

Anne Egros, Intercultural Executive Coach

Are you always busy, yet not finishing all you want to do or enjoying the way you spend your time ? Time is the most precious asset we have that once spent is lost forever, unlike other precious things we may lose such as money, a job or even love, as we can always replace them. So why most people don’t think about time as an investment and don’t choose wisely how to spend it  as they do about their own money ?

Most people have to go to work because they need money for their families to buy food, clothes and have a roof over their heads not because they love their jobs. Ironically, for money we trade most of our waking hours, minimum 5 days a week for 40 or 50 years, giving away our youth and often our health, until we are too old to enjoy activities we really love…

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Increase performance through employee engagement


Read Increase performance through employee engagement via Scoop.itGlobal Leaders

Employees who are engaged put their heart and soul into their job and have the energy and excitement to give more than is required of the job. Engaged employees are committed and loyal to the organization.Torben Rick

Related article: 

Can ‘Psychological Time’ Catalyze Productivity and Employee Engagement?  on the secret to boosting productivity and improving employee engagement: psychological time.  “Time management tends to be about helping employees do things faster, or do fewer things,” Harvard Professor Michael Norton explained to Business Insider.

The group’s paper [PDF: “Giving Time Gives You Time” ] explains that the key to unlocking psychological time is to add tasks to employees’ schedules that require them to help other people.

7 Rules To Never Waste Your Time Again


Are you always busy, yet not finishing all you want to do or enjoying the way you spend your time ? Time is the most precious asset we have that once spent is lost forever, unlike other precious things we may lose such as money, a job or even love, as we can always replace them. So why most people don’t think about time as an investment and don’t choose wisely how to spend it  as they do about their own money ?

Most people have to go to work because they need money for their families to buy food, clothes and have a roof over their heads not because they love their jobs. Ironically, for money we trade most of our waking hours, minimum 5 days a week for 40 or 50 years, giving away our youth and often our health, until we are too old to enjoy activities we really love to do!  So if this is true,  it gives you another reason to really make sure the time that you have left is not wasted on futile, non-important things or let other people steal your time.

So if this sounds familiar, let’s learn how to identify your priorities, manage distractions and stay focus to get the right things done.

Rule 1: TRACK YOUR TIME. Discover who and what is stealing your time by starting to log how much time you spend in your activities and with whom.

Rule 2: CATEGORIZE.  Arrange the information and identify activities under the various roles in your life. Your roles can be “the fit and healthy you”, parent, spouse, employee, business owner, community member, the spiritual “you” etc… In a previous post I mentioned “The Wheel Of Life” to identify which areas in your life are important to you and decide your priorities to focus on.

Rule 3: ANALYZE  Look at your current time management patterns and check how those differ from the ways you’d like to spend your time.

Rule 4: STOP AND THINK  We all do certain things without thinking just because we always did. It is time to stop doing everything that is not vital for yourself your family and your job and see what happens. For example do you really need to check your FB page or answer to Tweets first things first in the morning ? How are you going to measure the impact of NOT doing something ?  Let’s suppose you want to lose weight and get more energy but you can only invest 3 hours per week of your time exercising. Well if you are aware of how your metabolism works then you better choose to lift weights and do strength training 2 times a week  and add one hour of high intensity interval exercise such as spinning instead of running on the treadmill for one hour everyday. Why ? because lifting weights and doing squats increase your lean, muscular mass that increases your metabolic rate. Interval training is also recognized as the method of choice to burn more fat than long hours of walking or even jogging. You can apply this concept to your job hunting or social media strategy too: If you have only 5 hours per week, what activities will bring you most leads in less time ? blogging ?, tweeting ? phones calls ?, attending live events etc. You must try what works for you and simply do more of what works and less of what don’t.  Plan your time accordingly.

Rule 5: CLEAR UNRESOLVED MATTERS You need to let go failures or negative past experiences in order to move on. Staying with someone or something in your past waste time and energy. Do you have regrets, remorse, shame, fears, anger , denial ? First thing is to identify what is holding your back, then clearly expressing them and communicating those things. Choose a person you really trust and share three or five things you feel worst about that you want to change, decide what to do about them and take action so they never come back.

Rule 6: SET CLEAR BOUNDARIES Boundaries are imaginary lines we establish around ourselves to protect our hearts and minds from unhealthy and damaging behavior of others. When we set cl;ear boundaries we spend less time dealing with fears, we avoid people who are disrespectful and who steal our time and energy. Require that every single person in your life is always unconditionally constructive. Identify first what others do that violate your boundaries and then clearly communicate them to others.

Rule 7: SET A CLEAR VISION AND MAKE SURE YOU SET GOALS AROUND YOUR VALUESWhen you set your goals and priorities according to your life purpose, vision and values that matter most to you then you can fully express yourself and get fewer distractions and live a fulfilling life. Revisit often your vision if your priorities in life change but your values should be the same no matter what and are guides in your life.

STILL HAVE NO TIME ?

Maybe it ‘s time to go back to the driver seat ! 

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